Why Document Management is Necessary for every organization???

Posted on May 19, 2018

The key feature of a Document Management System is, to manage and track electronic documents and electronic images of paper-based information by a computer system and software solutions to store. All the physical information is captured using a scanner.

This system is suitable for any organization where volumes of documents need to be collected, processed, warehouse and retrieved. Best fitted for banks, NBFC’s, Telecom, Hospitals, Insurance to meet their day to day business process in the centralized or decentralized model.

How will it be effective?

When you are sitting in front of your desk, your management is requesting some critical documents. In that case, you need to arrange a meeting with the team or need to search your company file shared folders.But it may cause a different type of difficulties to find out the particular searching document.

We’ve all been there, In our point of view, we may think that we have organized our company “shared” network folders, but there have very high chances to lose the documents. Whether it is neglecting to archive or delete the outdated version of documents, images, files, assets, etc. or employees orchestrating confusing naming scheme for the folder structure. The point is this archaic means of organizing and managing documents/assets isn’t working for your company and it is costing you.

Luckily, We have a solution named “doQman”. doQman is workflow based Document Management Solution for managing documents from distributed locations to central. Organizations can store and track all of their documents in one, central location using their intranet and our doQman Solutions.

doQman has many benefits that maximize an organization’s productivity and time-cost savings.

Here are the reasons why your organization needs a doQman solution:

  • Centralized/Distributed repository and database, with worldwide access through the internet
  • Effective tracking/warehousing/retrieval of hard copies using barcode mechanism
  • Data Encryption
  • Configurable workflow
  • Locate Document/Records/Files electronically through a powerful search engine
  • Extensive audit trail facility can be used for monthly MIS reports on file activity
  • Automated Load Balance
  • Integration with core business system like ERP, CRM, Core Banking etc.

Speciality of the doQman Solution:

  • Support all kind of Documents like PDF,TIFF, JPEG, DOC, XLSX ,PPT etc
  • OCR
  • Digital Signature
  • Advanced Search Engine
  • Full-text Search Engine
  • Integrated Configurable Workflow
  • Supports Guided and Form Level Data Entry
  • Annotations, Tagging, Highlighting etc.
  • Document Tagging
  • Dashboard’s
  • Quality Legend analyzer
  • Export the data to different formats like Excel , CSV , Delimited etc
  • Image Enhancement
  • Integration with Standard Masters
  • Version control on documents