KareDocs
Introducing KareDocs, your centralized top-tier Enterprise Content Management Software.
Why is effective Document
Management System Important?
What are the Benefits?
Organizations today are increasingly data-driven and rely on information to conduct their businesses but data stored on paper requires a large amount of physical space for safe storage that can prove to be unsafe and expensive.
In addition to this, there is also the risk of loss of data and incomplete information capture that can directly affect productivity. To ensure greater control, easier access, and efficient processing; a document management tool is essential and a must-have for every business in today’s digitally dependent world.
Be prepared for Next Gen
Avoid risks of Data Loss
Enhanced control and efficiency
Mitigating Storage Constraints
Reducing Admin Costs
Key Features of KareDocs:
Enterprise Search
With OCR-based full-text search, easily locate the documents you need in no time. Discover unparalleled speed and efficiency in locating documents across various contexts and departments.
Versatile File Management
KareDocs understands your diverse data needs, therefore we handle all file types – from images, documents, to media files, and zip files.
Intelligent Data Processing (IDP)
Leveraging AI innovations, KareDocs enables smooth and unified extraction and retrieval of data from both structured and unstructured data types.
Uncompromising Document Security
Protect your sensitive data with encryption, password protection, and audit trails to maintain data confidentiality and integrity.
Additional Features
Reporting and Analytics
Identify patterns, evaluate accessibility, and track workflow efficiency through comprehensive insights.
Quick Document Preview
Ability to view document content within the DMS without downloading, saving time and resources.
Support across Platforms
Seamlessly and quickly access your important files. With KareDocs DMS you can effortlessly works with different operating systems and devices
Audit Trail and Compliance
Detailed audit logs that record document access, edits, and changes for compliance and accountability
Integration & API Support
Integration with other software applications, allowing seamless data exchange and workflow automation.
Collaborative Annotations
Tools for adding notes, comments, and annotations directly to documents.
Tech Integrations
Glimpse of KareDocs:
Clients who trust us
Prasad GR
Capital Float
“NeoLotex has been a valuable ally in our journey.”
NeoLotex developed a bespoke solution for us in quick time and helped streamline our complex reconciliation activity. Along the way, Renjith and his team were ever-willing to make changes to continually improve the process, and impressed us with the intensity of their focus and professionalism. NeoLotex has been an extremely reliable partner in our growth journey.
Dr. Ashok Nagpal
(Senior Vice-President Head – Credit, Risk and collections), Vistaar Financial Services Private Limited
” NeoLotex: A Catalyst for Innovation and Collaborative Success”
The good thing about working with your organization is the flexibility and adaptibility to customer’s requirement. The involvement of the entire team, including the highest level (Haneef, Renjith, Praveen) from the requirement understanding level to to implementation execution level has helped deliver the right requirement and adds greatly to our satisfaction.
Nikhil Bandi
Senior Vice President Chief Information Officer & Head of Operations – Vistaar Finance
“A partnership defined by innovation, trust, and shared success”
Vistaar is a satisfied customer of NeoLotex Business Solutions with a 2.5 Years of business relationship which is continuously enhancing, in terms of technology enabled service offerings and support. Our entire document management and operations workflow runs on NeoLotex product suite. They are continuously improving on their value proposition, be it, supporting their scanning product on multiple operating systems or enhancing user interface and features to improve operational efficiency and controls. We are glad to be associated with NeoLotex as one of our important technology partners
Sridhar Srinivasan
Chief Financial Officer – Azim Premji Foundation
“NeoLotex has been a reliable partner in our transformation.”
Azim Premji Foundation partnered with NeoLotex Business Solutions to implement the Vendor Portal and DMS (Document Management System) for the ‘Procure to Pay’ process across the Foundation. Post implementation of the vendor portal and DMS (KareAP), our vendor onboarding and accounts payable processes have become more streamlined. The automation and real-time insights have refined our workflows, reduced errors and improved efficiency. NeoLotex Business Solutions has been a good partner, offering innovative solutions and proactive support. We value their expertise and collaboration.
Nirbhay Kumar Singh
Executive Vice President and Chief Information Officer – Vistaar Finance
“NeoLotex delivers exceptional support, fueling our growth”
Vistaar Financial Services Pvt Ltd partnered with NeoLotex Business Solutions to implement the document Management System (KareDocs DMS) for customer document journey starting from lead generation integrated with LOS.
Post implementation customer onboarding and related document organization, storage and retrieval of the document have become more streamlined. Vistaar automated various workflows using NeoLotex’s workflow platform (KareFlow) which include NOC management, Local Check Clearing. This reduced errors and improved efficiency across organizations.
NeoLotex Business Solutions has been a good partner and provides excellent support.
Clients who love KareDocs:
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Frequently Asked Questions
WHAT IS THE IMPORTANCE OF A DOCUMENT MANAGEMENT SYSTEM OR FILE MANAGEMENT SYSTEM?
Paper documents require physical space, are inherently not secure by design, and are not protected against damage. A good web-based document software helps organize all of your data in one place, speed up your flow of work, keep critical data secure and protected, improve accuracy in data collection, and provide access to documents at any time from any part of the world.
WHAT ARE THE ADVANTAGES OF FILE MANAGEMENT?
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HOW DO I EFFECTIVELY MANAGE FOLDERS?
Efficient management of files not only saves time and money but also makes them easily accessible when your organization would need them the most. These incredible file management tips will help you keep your files accessible and keep them better managed:
- Follow a consistent and standard file naming convention.
- Store all your folders in one place.
- Create a main folder based on data type and then nest similar files in them.
- Back up documents regularly.
- Store your program files in the default installation folders of your system.
With a good document management system like KareDocs, you can effortlessly manage all your data without having to take the trouble to do so manually.
WHAT DOES DOCUMENT MANAGEMENT SOFTWARE DO?
Document management software is a modern paperless solution to the age-old method of storing physical data. Information stored in such a way is vulnerable to theft, damage, and incorrect data documentation. Some of the functions of a document management system are cloud-based centralized storage of electronic documents, streamlined search and retrieval process, enhanced document security features, and smooth sharing of data. KareDocs is a competent and well-organized document management system that stores your data efficiently to break down cumbersome organizational silos.
WHAT ARE THE DIFFERENT TYPES OF FOLDER MANAGEMENT SYSTEMS?
Some of the different types of document management systems are:
- Content Management System: A content management system or web content management system pertains to the creation, modification, organization, and sharing of web content.
- Workflow Management System: Any software that helps an organization manage routine business procedures for smooth functioning and improved functioning.
- Record Management System: A subcategory of document management system, record management system maintains records in data-based industries like legal, and healthcare.
- Document Imaging System: The process by which paper documents are converted into digital or electronic format is known as document imaging. An important requirement in industries that still rely on paper-based information transactions, document imaging systems capture data efficiently and keep them secure.
- Enterprise Content Management System: Enterprise content management systems help businesses get rid of paper trails and digitize data collection.
Blogs &
Articles
Elevate your understanding and fuel your curiosity with our engaging and informative Blogs & Articles
Overcoming File Tracking Challenges with NeoLotex’s PExTAB
Introduction: Tackling File Tracking Challenges Head-On In today’s dynamic business landscape, managing and accurately tracking high volumes of documents is a critical challenge across industries. From legal agreements and compliance records to operational documents...
The Digital Revolution: How NeoLotex Transforms Physical Files into Digital Assets
Pioneering Digital Document Transformation In the whirlwind of technological advancements, businesses are navigating through digital revolution to remain sustainable and competitive. The deliberate conversion of physical documents into digital assets is at the...
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