Case Study
Optimize with file compression for efficient productivity
Cost-cutting and improved productivity through file compression
Overview
A leading financial client stands out as a top-tier small business finance company, offering accessible MSME and SME business loans for small enterprises with competitive interest rates. The company focusses on the missing middle segment, which is not effectively served by the formal financial system. The client’s portfolio is well diversified across sectors, geographies and offering unique products in line with the company’s long term policy of de-risking, while meeting customers demand to a maximum.
Challenge
The Pervasive Problem: The Burden of Bulky Files
Inefficiency is the bane of progress, and in an era of digital expansion, the storage of non-compressed files represents a tangible roadblock. With a staggering figure of files awaiting management, the need for an innovative solution has never been more acute. When uncompressed files hoard substantial disk space, both the time required to handle these files and the costs associated with maintaining such volumes increase exponentially, limiting your organisation’s potential for growth.
The Hidden Costs of File Storage
Uncompressed files aren’t merely an inconvenience; they are financial and operational sinkholes. With a huge amount of data clogging up systems before compression, the strain on resources is considerable.
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Solution
NeoLotex suggested the utilization of Document Management System where compression of files helps make the applications run better by improving their performance. Efficiency is significantly heightened as compressed files demand less processing power and memory, enabling faster access times and more responsive applications.
Classification | Account Count | BC- No of Files | BC-File size in GB | AC- File size in GB | Size Savings | % |
Batch 1 | 3,089 | 5,96,594 | 251.41 | 73.88 | 177.53 | 71% |
Batch 2 | 18,809 | 40,53,673 | 826.84 | 508.16 | 318.68 | 39% |
Batch 3 | 75,816 | 52,39,849 | 1866.80 | 647.48 | 1219.32 | 65% |
- In Batch 1, there was a total file size of 251.41 GB in which there were 5,69,594 pages before compression. After Compression the file size changed to 73.88 GB which resulted in a total size saving of 177.53 GB.
- In Batch 2, the total pages and file size before compression were 4,053,676 pages and 826.84 GB. After compression the file size changed to 508.16 GB which resulted in 318.16 GB size savings.
- In batch 3, the total pages before compression was 52,39,849 and the file size was 1866.80 GB and after compression the file size changed to 647.48 GB, thereby resulting in a size savings of 1,219.32 GB.
Benefits
Expanding Server Space Without Server Cost
Compressing files also results in expanding server space without incurring additional costs. When files are compressed, they take up less storage space on the server. This reduction in file size allows our client to store more data within the existing server capacity.
Making Strides In Savings
Compressing files also saves money by using less storage space. It cuts costs on buying new hardware, reduces energy usage in data centres, and makes existing equipment last longer. Retrieving and managing data become more efficient, saving time and resources.
Enhancing User Experience
This also helps in enhancing user experience by making processes faster and more efficient. Smaller file sizes enable quicker data access, reducing loading times and improving overall system responsiveness. Users can retrieve and interact with information swiftly, leading to a smoother and more enjoyable experience.
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