Document Scanning Services
In the kinetic world of business, agility and access to information are not just advantageous – they are essential. Neolotex stands at the forefront of digital transformation, offering premier document scanning services that turn your physical files into a streamlined digital library.
Key Features
Preparation of Document
Each file is received with the utmost care, respecting its integrity and confidentiality. Diligent preparation ensures every page is primed for flawless digital capture.
Image Enhancement
Cutting-edge high-speed scanners work to provide you with crystal clear digital representations. We refine visuals, reinforcing readability and clarity for optimal retrieval.
Indexing & Tagging
Laser-focused categorization means your documents are never more than a few clicks away. Intuitive tagging for effortless navigation and organization.
Security and Accessibility
Secure and swift transfer of your digital archive, tailored to your preferred platform. Inclusion of historical documents, rendering your entire data trove digitally accessible.
Why choose
NeoLotex?
Cost-Effective Conversion
Outsourcing document scanning to Neolotex is an investment in efficiency. By transitioning to a digital workflow, you significantly reduce overhead costs associated with physical document storage and management.
Productivity & Security
Swift sharing and processing of documents cut through the red tape, fueling your business velocity. Protect sensitive information with fortified digital encryption, minimizing the risk of physical document breaches.
Sustainability & Recovery
Transitioning to a paperless environment is a responsible choice for the planet. Digital documents are effortlessly backed up, ensuring business continuity in the face of unforeseen events.
Tailored to Your Needs
Neolotex recognizes the uniqueness of each client. Our service is not one-size-fits-all; it is sculpted around the distinct needs and specifications of your business.
Clients who trust us
Prasad GR
Capital Float
“NeoLotex has been a valuable ally in our journey.”
NeoLotex developed a bespoke solution for us in quick time and helped streamline our complex reconciliation activity. Along the way, Renjith and his team were ever-willing to make changes to continually improve the process, and impressed us with the intensity of their focus and professionalism. NeoLotex has been an extremely reliable partner in our growth journey.
Dr. Ashok Nagpal
(Senior Vice-President Head – Credit, Risk and collections), Vistaar Financial Services Private Limited
” NeoLotex: A Catalyst for Innovation and Collaborative Success”
The good thing about working with your organization is the flexibility and adaptibility to customer’s requirement. The involvement of the entire team, including the highest level (Haneef, Renjith, Praveen) from the requirement understanding level to to implementation execution level has helped deliver the right requirement and adds greatly to our satisfaction.
Nikhil Bandi
Senior Vice President Chief Information Officer & Head of Operations – Vistaar Finance
“A partnership defined by innovation, trust, and shared success”
Vistaar is a satisfied customer of NeoLotex Business Solutions with a 2.5 Years of business relationship which is continuously enhancing, in terms of technology enabled service offerings and support. Our entire document management and operations workflow runs on NeoLotex product suite. They are continuously improving on their value proposition, be it, supporting their scanning product on multiple operating systems or enhancing user interface and features to improve operational efficiency and controls. We are glad to be associated with NeoLotex as one of our important technology partners
Sridhar Srinivasan
Chief Financial Officer – Azim Premji Foundation
“NeoLotex has been a reliable partner in our transformation.”
Azim Premji Foundation partnered with NeoLotex Business Solutions to implement the Vendor Portal and DMS (Document Management System) for the ‘Procure to Pay’ process across the Foundation. Post implementation of the vendor portal and DMS (KareAP), our vendor onboarding and accounts payable processes have become more streamlined. The automation and real-time insights have refined our workflows, reduced errors and improved efficiency. NeoLotex Business Solutions has been a good partner, offering innovative solutions and proactive support. We value their expertise and collaboration.
Nirbhay Kumar Singh
Executive Vice President and Chief Information Officer – Vistaar Finance
“NeoLotex delivers exceptional support, fueling our growth”
Vistaar Financial Services Pvt Ltd partnered with NeoLotex Business Solutions to implement the document Management System (KareDocs DMS) for customer document journey starting from lead generation integrated with LOS.
Post implementation customer onboarding and related document organization, storage and retrieval of the document have become more streamlined. Vistaar automated various workflows using NeoLotex’s workflow platform (KareFlow) which include NOC management, Local Check Clearing. This reduced errors and improved efficiency across organizations.
NeoLotex Business Solutions has been a good partner and provides excellent support.
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Frequently Asked Questions
What document scanning services does Neolotex provide?
We specialize in high-speed document scanning utilizing advanced scanning equipment to convert paper documents into high-quality digital formats. Our services encompass large-format document scanning, meticulous document indexing, secure data handling, and substantially reducing the physical storage space needed, thanks to digital transformation.
Can Neolotex handle different sizes of documents for scanning?
Yes, our cutting-edge scanners are capable of handling a wide array of document sizes. From the standard letter-sized pages to oversized large-format documents, we ensure every document is captured with precision and clarity.
What makes Neolotex's scanning process innovative and reliable?
Our forward-thinking approach involves an eight-step process that includes Inwarding Customer Document, Preparation of Document, Scanning, Image Enhancement, Indexing, Tagging, Submission, and Backlog Scanning. This method is meticulously crafted to deliver error-free results and superior imaging.
How does Neolotex ensure the security of my documents?
Security and confidentiality are paramount to us. We adhere to strict data handling protocols throughout the scanning process, employing both physical and digital security measures to safeguard your sensitive information.
Why should I outsource document scanning rather than do it in-house?
Outsourcing document scanning to Neolotex not only unlocks a realm of high-speed, efficient, and error-free scanning services but also liberates your company from the time-consuming endeavor of manual scanning. Furthermore, it offers cost-effectiveness and environmental benefits, allowing your organization to allocate valuable space and resources to core business activities.
How will going digital with Neolotex save me space and reduce costs?
By converting paper documents to digital files, you eliminate the need for large physical filing systems. This transition from cumbersome paper storage to sleek digital archives can lead to significant savings in physical space, thus reducing the costs associated with maintaining, managing, and storing paper documents.
How accessible are the scanned documents once digitized?
Digital documents scanned by Neolotex are highly accessible, offering you the convenience to access them anywhere and anytime. With our document indexing services, finding and collaborating on documents becomes seamless, dramatically improving response times and organizational efficiency.
What document formats can Neolotex provide after scanning?
We can provide digital copies in multiple formats, including PDF, JPEG, TIFF, and more, depending on your requirements.
What if there is an issue with the quality of scanned documents?
Neolotex’s commitment to excellence involves rigorous quality checks at every step. However, in the unlikely event of a quality concern, our enthusiastic customer support team is on standby to resolve any issues promptly and ensure your utmost satisfaction.
Can Neolotex handle large volumes of document scanning efficiently?
Certainly. With our high-speed scanners and efficient processing system, we are well-equipped to handle bulk document scanning projects while maintaining impeccable quality and swift turnarounds.
Blogs &
Articles
Elevate your understanding and fuel your curiosity with our engaging and informative Blogs & Articles
Overcoming File Tracking Challenges with NeoLotex’s PExTAB
Introduction: Tackling File Tracking Challenges Head-On In today’s dynamic business landscape, managing and accurately tracking high volumes of documents is a critical challenge across industries. From legal agreements and compliance records to operational documents...
The Digital Revolution: How NeoLotex Transforms Physical Files into Digital Assets
Pioneering Digital Document Transformation In the whirlwind of technological advancements, businesses are navigating through digital revolution to remain sustainable and competitive. The deliberate conversion of physical documents into digital assets is at the...
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