KareTrace

Track Every File. Every Movement. Every Time.

Physical File Tracking by NeoLotex

Managing physical documents across departments, branches, or storage rooms can be a challenge—especially when you’re dealing with high-value, sensitive originals like property deeds, mortgage documents, loan files, and legal agreements.

NeoLotex’s Physical File Tracking System is built specifically to streamline, secure, and monitor the movement of such critical documents—ensuring they never go missing and always remain audit-ready.

Why Physical File Tracking Matters

Financial institutions handle thousands of original,documents daily. Without proper tracking, the risks are high:

  • Misplaced or lost critical files
  • Delayed audits and operations
  • Regulatory non-compliance
  • Lack of accountability across departments

NeoLotex solves this with an intelligent, barcode-based tracking solution designed for physical document movement.

What are the Benefits?

Instantly locate files across branches or storage units.

Maintain accountability with every file movement

Strengthen regulatory compliance and audit readiness

Reduce retrieval time and manual effort

Avoid loss of original documents and reputational damage.

Key Features of File Tracking

Real-Time Movement Tracking

Track the complete journey of physical files with visibility on who accessed them, when, and where — across branches or departments.
Real Time Movement Tracking
Barcode QR Based Tagging

Barcode/QR-Based Tagging

Each file is tagged with a unique code, enabling fast, error-free identification and movement tracking across your organization.

Digital Acknowledgment Logs

Automatically capture handover and return details with user and time stamps, ensuring accountability at every stage.
Digital Acknowledgment Logs
Audit Trail History Reports

Audit Trail & History Reports

Generate detailed, auto-logged reports showing file access history — essential for internal audits and regulatory inspections.

Integration with LOS/LMS/ERP

Easily integrate with your existing Loan Origination, Learning Management, or ERP systems for seamless implementation and data flow.
Integration with LOS LMS ERP

Who We Serve

BFSI Institutions

Ensure RBI compliance, manage inter-branch file flow, and maintain control over collaterals.

NBFCs

Secure and monitor every loan-related document throughout the lifecycle — from origination to closure.

Connect with NeoLotex today to see how File Tracking can transform your document movement into a secure, automated process.

Clients who trust us

Prasad GR
Capital Float

“NeoLotex has been a valuable ally in our journey.”
NeoLotex developed a bespoke solution for us in quick time and helped streamline our complex reconciliation activity. Along the way, Renjith and his team were ever-willing to make changes to continually improve the process, and impressed us with the intensity of their focus and professionalism. NeoLotex has been an extremely reliable partner in our growth journey.

Dr. Ashok Nagpal
(Senior Vice-President Head – Credit, Risk and collections), Vistaar Financial Services Private Limited

” NeoLotex: A Catalyst for Innovation and Collaborative Success”
The good thing about working with your organization is the flexibility and adaptibility to customer’s requirement. The involvement of the entire team, including the highest level (Haneef, Renjith, Praveen) from the requirement understanding level to to implementation execution level has helped deliver the right requirement and adds greatly to our satisfaction.

 

Nikhil Bandi
Senior Vice President Chief Information Officer & Head of Operations –  Vistaar Finance

“A partnership defined by innovation, trust, and shared success”
Vistaar is a satisfied customer of NeoLotex Business Solutions with a 2.5 Years of business relationship which is continuously enhancing, in terms of technology enabled service offerings and support. Our entire document management and operations workflow runs on NeoLotex product suite. They are continuously improving on their value proposition, be it, supporting their scanning product on multiple operating systems or enhancing user interface and features to improve operational efficiency and controls. We are glad to be associated with NeoLotex as one of our important technology partners

 

Sridhar Srinivasan
Chief Financial Officer – Azim Premji Foundation 

“NeoLotex has been a reliable partner in our transformation.”
Azim Premji Foundation partnered with NeoLotex Business Solutions to implement the Vendor Portal and DMS (Document Management System) for the ‘Procure to Pay’ process across the Foundation. Post implementation of the vendor portal and DMS (KareAP), our vendor onboarding and accounts payable processes have become more streamlined. The automation and real-time insights have refined our workflows, reduced errors and improved efficiency. NeoLotex Business Solutions has been a good partner, offering innovative solutions and proactive support. We value their expertise and collaboration.

Nirbhay Kumar Singh
Executive Vice President and Chief Information Officer – Vistaar Finance

 

“NeoLotex delivers exceptional support, fueling our growth”
Vistaar Financial Services Pvt Ltd partnered with NeoLotex Business Solutions to implement the document Management System (KareDocs DMS) for customer document journey starting from lead generation integrated with LOS.

Post implementation customer onboarding and related document organization, storage and retrieval of the document have become more streamlined. Vistaar automated various workflows using NeoLotex’s workflow platform (KareFlow) which include NOC management, Local Check Clearing. This reduced errors and improved efficiency across organizations.

NeoLotex Business Solutions has been a good partner and provides excellent support.

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